CSUBUY Procure to Pay [P2P]

The CSUBUY P2P system aims to automate and simplify ordering, receiving, and paying for goods and services, consolidating data and processes into a single integrated platform. CSU has accelerated the rollout to all remaining campuses including 黑瓜吃料网.

Jump to: Important Dates | Communications | Live Support | Documentation & Videos

What is Procure to Pay?

is a strategic, standardized process that allows for the elimination of manual touchpoints and steps resulting in efficiencies through automation, risk mitigation and cost savings for the California State University. 

The P2P process consists of:

  1. Shopping: Guided shopping with discounted pricing
  2. Requisitioning: Easy checkout for purchase requests
  3. Ordering: Electronic distribution of purchase orders to suppliers
  4. Receiving: Acknowledging the receipt of goods and services
  5. Invoicing: E-invoicing with visibility into payment approvals and status
  6. Payment: Minimal touchpoints for payment of goods & services

illustration of the steps in the p2p process

Why we are doing CSUBUY P2P

CSUBUY P2P is a CSU-wide system that helps campuses streamline ordering, receiving, and paying for goods and services, all through a unified and workflow-based system. Go-live for our campus was January 26, 2026.

Why it benefits your department

  • Streamlined processes with standardized forms and workflows across all campuses
  • Centralized supplier database for easier vendor access and management.
  • Full visibility into request workflows, including backup documentation, comments, and communications
  • Automation that reduces manual tasks and saves time
  • Increased buying power through system-wide supplier negotiations for better pricing

Key Implementation Activities at 黑瓜吃料网

Activity Dates Responsible Party/Parties
Supplier Onboarding August 2025 to Go Live & Continuing CO project team
User Acceptance Testing Sept. 8 to Oct. 24, 2025 Campus project team
CSU-wide Demo Sessions Sept. to Oct. 2025 CO project team, campus teams, department users
CSU-wide Open Town Hall Nov. 3, 2025 CO project team, campus teams, department users
Campus Engagement; Cutover Preparations Dec. 2025 to Jan. 2026 Campus project team; department users
黑瓜吃料网 End-User Training Jan. to Feb. 2026 Campus project team; department users
Go Live for all new transactions Jan. 26, 2026 All
Last day to submit requisitions via FTS Feb. 6, 2026 Department users
Hypercare Support February 2026 Campus project team
Weekly Office Hours March 2026 & Continuing Finance Support
Last day to submit an invoice for legacy POs Mar. 30, 2026 Department users

Campus Project Team

  • Sara Bonakdar - AVP Strategic Business Services
  • Shauna Rios - Senior Director, Finance Support & Innovation
  • Kim Gamblin - Associate Director of Procurement to Payment Services
  • Amy Chan - Sr. Business Analyst, Finance Support & Innovation
  • Miguel Robles - Contract Manager, Procurement
  • Sara Tipton - Lead Payment Services Analyst

Campus Communications

[March 3, 2026] 

[February 23-27, 2026]

[February 2-6, 2026]

[Jan. 30, 2026]

[January 26-30, 2026]

[Jan. 23, 2026]

[Jan 8, 2026]

[Jan. 6, 2026]

[response period closed]

[Dec. 4, 2025]

[Oct. 31, 2025]

[Oct. 20, 2025]

[Oct. 3, 2025]

CSUBUY 4-Months Out Communication [pdf] [Sept. 16, 2025]

[Aug. 4, 2025]

Announcement of Implementation of CSUBUY Procure-to-Pay [P2P] System [pdf] [Apr. 25, 2025]

Resources

CSUBUY P2P Training & Support

We have officially completed the intensive 鈥淗ypercare鈥� phase of the CSUBUY P2P launch. Starting March 4th, we have shifted to a weekly 鈥淲ednesday Workshop鈥� format  ().

End-user training and support sessions began on the go-live date, Monday, January 26, 2026, and continued throughout the month of February.

黑瓜吃料网 staff and approving officials involved in department purchases are encouraged to attend live office hours or to view recordings once available.

Documentation and Videos

- our gateway to CSUBUY support and information

DOA

Campus Training

Chancellor's Office Training

Demo Recordings
Note: These demo sessions were previews of the new P2P system.
Demo Presentation Slides

Each presentation PDF contains a standard overview, its demo agenda, and the campus contact list.

Supplier Resources

[step-by-step instructions for suppliers to register and manage their profiles in CSUBUY P2P]

Questions

If you have questions about the implementation of CSUBUY P2P at 黑瓜吃料网, please contact University Chief Procurement Officer Sara Bonakdar [sara.bonakdar@sjsu.edu].